Train New Hires with Employee Onboarding Software

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Explore Knowby Employee Onboarding Software

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“A lot of the staff that we tend to bring on are visual learners, so Knowby is a lot easier for people to pick up and adapt. We find that we get a lot more engagement and procedures are actually being followed.”

Nick Langan, General Manager, M2 Overland

What is an Employee Onboarding Training Software?

An Employee Onboarding Training Software is a digital solution that streamlines the process of integrating new hires into an organisation. It provides structured training programs and interactive learning modules to ensure new employees receive the knowledge and resources they need to succeed. A well-designed employee onboarding training software improves efficiency, significantly reducing the Time-to-Productivity for new hires, allowing them to contribute meaningfully—and become more engaged—within their first few weeks.

Employee Onboarding Training Process

A structured and well-defined employee onboarding training process is key to seamlessly integrating new hires into the company culture and setting them up for success. From preboarding to continuous learning, each stage plays a crucial role in ensuring new team members become productive faster.

Step 1: Preboarding Preparation

Onboarding begins before an employee’s first day. The preboarding phase ensures that new hires feel welcomed and prepared by providing essential information in advance. Digital onboarding solutions allow companies to send welcome emails, complete paperwork online, and grant early tools access. This phase sets clear first-week expectations, helping employees transition smoothly into their roles. With the right tools, HR teams can automate preboarding tasks.

Step 2: Orientation & First-Day Essentials

The first day at work can be overwhelming, so having a structured orientation is important. Introduce new hires to company culture and policies while covering logistical details. Digital onboarding platforms streamline this process by providing virtual tours, interactive company values training, video introductions, and automated checklists for first-day tasks. By making orientation engaging and accessible, employees can start strong.

Step 3: Role-Specific Training

Beyond general onboarding, employees need training tailored to their specific job responsibilities. This phase includes departmental overviews, detailed job expectations, and key performance indicators (KPIs) to measure success. By integrating role-specific onboarding with a digital training platform, new hires receive structured learning paths relevant to their position and businesses can ensure consistency while reducing the burden on managers.

Step 4: Tools & Technology Training

New employees must quickly adapt to company tools and technologies to perform their roles effectively. Industry-specific equipment training—using modern employee onboarding software like Knowby—is essential for ensuring new hires are proficient with the tools they will use daily, without becoming reliant on a key staff member. Providing structured, self-paced technology training helps employees follow Standard Operating Procedures (SOP) and gain confidence in using digital resources efficiently.

Step 5: Performance & Feedback Checkpoints

Monitoring progress is a key component of successful onboarding. Regular check-ins and feedback sessions allow managers to evaluate employee performance, address concerns, and offer additional support where needed. Digital employee onboarding solutions facilitate performance tracking through evaluations, one-on-one meeting schedules, and self-assessment forms. By maintaining structured feedback loops, businesses can refine their onboarding processes and ensure that employees feel supported in their early days.

Step 6: Continuous Learning & Integration

Employee onboarding doesn’t end after the first few weeks. Ongoing training and professional development ensure that employees continue to grow and stay aligned with company objectives. Provide continuous learning opportunities such as leadership development programs, mentorship initiatives, and industry-specific certifications. By fostering a culture of ongoing education using the right tools, businesses can enhance employee retention and encourage long-term success.

Employee Onboarding Training Software

What is Knowby?

Knowby is a modern employee onboarding training software designed to simplify and enhance the onboarding experience. It provides a structured, step-by-step approach to training, making it easy for organisations to create, store, and distribute onboarding materials. This allows businesses to deliver a seamless onboarding process while reducing manual effort. With Knowby, teams can easily build interactive training guides, track employee progress, and ensure that critical onboarding information is always available when and where it's needed.

How to Onboard Employees with Knowby

Using the right tool for employee onboarding training is important for a smooth and efficient process. Knowby is an onboarding training software designed to help businesses organise, document, and deliver structured training content seamlessly.

Create Onboarding Training Materials Easily With AI

Start by identifying the key training materials that new hires need to succeed. Use Knowby for business process documentation and record these materials in a clear, step-by-step format, ensuring consistency and accessibility. Knowby uses multimodal generative AI to transform video into step-by-step guides in minutes.

Give Access Anytime, Anywhere in Any Language

With Knowby, onboarding instructions are just a click or scan away. Employees can access training materials via link or QR code—right when and where they need them. Knowby is available in over 130 languages so you can set up your onboarding materials in any language ensuring no one gets left behind.

Provide Bite-Sized Learning Modules & Materials

Knowby provides onboarding training in an easy to follow step-by-step format ensuring employees don’t get overloaded with information. Providing on-to-job training, in bite-size modules, ensures employees get the right information from day one, boosting productivity and retention.

Track Employee Progress and Identify Learning Gaps

Monitor onboarding progress in real-time. With Knowby’s built-in tracking features, managers can see which training modules employees have completed and where they may need additional support. Identifying learning gaps early allows for timely interventions, ensuring a smoother transition into their roles.

Collect Feedback and Make Adjustments

Encourage new staff to provide feedback on the employee onboarding process. Gather insights on what’s working well and what could be improved. Use this information to refine training materials and optimise the onboarding experience, making it more effective for future hires.

Keep Training Content Up-to-Date

If an onboarding step changes, no problem! With Knowby, you can update a single step without redoing the entire process—just log in, make the change, and you're all set.

Why Train New Employees Using Knowby?

Knowby is an intuitive and powerful employee onboarding software designed to simplify and enhance the onboarding experience. By providing structured, step-by-step training, Knowby ensures that new hires integrate seamlessly into the organisation. But what makes it the ideal solution for onboarding training?

Improved training efficiency

Automating onboarding workflows reduces the time and effort required to train new employees. With Knowby, businesses can streamline the process, allowing HR teams and managers to focus on higher-value tasks while ensuring consistent training delivery.

Consistent learning experience

Every new hire receives the same high-quality onboarding experience with Knowby. By centralising training materials and standardising work instructions, businesses can eliminate inconsistencies and ensure that all employees are equipped with the knowledge they need to succeed.

Faster time-to-productivity

A well-structured onboarding process enables employees to ramp up quickly and start contributing sooner. Knowby delivers training in a clear, easy-to-follow format, reducing the learning curve and improving overall efficiency.

Centralised knowledge hub

Scattered onboarding materials lead to confusion and inefficiencies. Knowby acts as a single source of truth, storing all training resources in one secure and easily accessible location. Employees can revisit training content whenever they need, ensuring ongoing learning and knowledge retention.

Enhanced employee engagement

Traditional onboarding methods can be tedious and ineffective. Knowby makes learning more engaging with interactive modules, visual guides, and self-paced training options. This approach keeps employees motivated and improves retention of important information.

Scalable for business growth

Whether onboarding a single employee or an entire team across multiple locations, Knowby scales effortlessly to meet business needs. As companies grow, Knowby provides the flexibility to adapt training programs without compromising efficiency or quality.

"Having knowbys complements training and enables new staff to progress at their own pace. It also means staff who are new to a particular process can work through knowbys without constantly having to interrupt their colleagues.”

Emma, Bronco Built